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Apartment Turnover Checklist

A complete, property-manager-approved checklist for every phase of a unit turnover — from move-out notice to ready-to-lease.

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The complete turnover checklist

Use this on every turn to keep units consistent, protect deposits and reduce vacancy time.

1. Move-out scheduling

  • Confirm resident move-out date and notice status
  • Schedule final walk-through with resident
  • Send move-out instructions (keys, forwarding address, cleaning expectations)
  • Collect keys, fobs, parking passes and pool/gym access cards
  • Document meter readings (electric, gas, water)
  • Take dated move-out photos of every room

2. Initial inspection

  • Inspect walls, ceilings and floors for damage
  • Check windows, screens, blinds and window tracks
  • Test every door, hinge, lock and deadbolt
  • Run faucets, toilets, showers and check for leaks
  • Test outlets, light switches, ceiling fans and HVAC
  • Document damages and chargeable items with photos

3. Make-ready work

  • Patch and paint walls and touch up trim
  • Repair or replace damaged flooring, tile or carpet
  • Deep clean kitchen, bathrooms, appliances and cabinets
  • Clean carpets, vents and windows inside and out
  • Replace or re-key locks and test all access devices
  • Address any outstanding maintenance work orders

4. Vendor coordination

  • Assign cleaning, painting and maintenance vendors
  • Confirm vendor arrival times and scope of work
  • Collect before-and-after photo proof from each vendor
  • Verify work completion and quality before payment
  • Update turn timeline as each task is finished

5. Final inspection & ready-to-lease

  • Walk every room with the completed checklist
  • Confirm all repairs, cleaning and paint touch-ups are done
  • Test smoke detectors, CO detectors and fire extinguishers
  • Verify unit is vacant, clean and secure
  • Take final marketing-ready photos
  • Mark unit as ready to lease and update availability

Make every turn faster

Photo everything

Photos protect your property and your resident relationship. Date-stamped before, during and after shots eliminate disputes.

Use one checklist per unit

A separate checklist for every turn keeps records clean and makes it easy to prove what was done if questions arise later.

Standardize the standard

When every property manager uses the same steps, turns finish faster and units rent sooner.

Turn this checklist into a workflow

TurnProHub turns every item above into assigned tasks with photo proof, due dates and automatic status updates — so nothing falls through the cracks.

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